We may use your personal information you provide to us through job applications, using our email solely for the purposes of processing your job application for the position you have shown interest in and in accordance with this privacy notice and applicable law. This may also include data we collect from third parties such as recruiting firms, your references, prior employers and educational history in order to identify and evaluate candidates for potential employment. We may conduct vetting for specific job roles, which may include background checks as permitted by local laws. With your consent, we may retain a record of your job application and references for a period of 1 year.
Personal data integrity
While you are responsible for the accuracy of all personal information that you provide to us, we will use reasonable efforts to maintain the accuracy and integrity of your personal information, and to update that information as appropriate. We will take reasonable steps to ensure that the personal information we collect from you is relevant to its intended use, and that it is used only in ways that are compatible with the purposes for which it was collected or otherwise authorised by you.
Personal data sharing
a) Internal
From time to time, we may share your personal information within the company. Such information may be used for internal business, operational, as well as for purposes consistent with the purpose for which the information was originally collected or subsequently authorised by you.
The personal information that we collect from you may be transferred to, and stored at, a destination outside Kenya. Members of staff operating outside of the country who work for us or one of our service providers may also process it.
If you are personal information is held by us within Kenya, it will only be transferred outside the country after the following considerations – as provided by the law:
- The appropriateness of data protection safeguards during transfer;
- The transfers is to a country where adequate level of protection is ensured;
- The transfer is based on necessity and approved by the Office of Data Protection Commissioner; or
- If you have given consent to such transfer.
b) Legal Protections and Law enforcement
We may access, use, preserve, transfer and disclose to our counterparties your personal information for the following purposes:
- To satisfy any applicable law, regulation, or legal or regulatory process, if in our opinion such is required or permitted by law or reasonably requested by a regulatory authority (including the tax authorities);
- To protect and/or defend this privacy policy or other internal policies or terms of use applicable, including investigations of potential violations thereof, ensuring the protection of the safety, rights, property or security of Digital Packaging Innovations Holdings Limited or any of our counterparties; and
- To detect, prevent or otherwise address fraud, security issues or breaches, or technical issues. This may include allowing third parties, such as internet service providers, wireless service providers, and/or law enforcement agencies, to access and use your personal information in order to identify you. We may take any of these steps without prior notice to you to the extent permitted by law.
Protection of personal information
We put in place reasonable safeguards and measures based on internationally recognised information security standards to protect your personal information in our possession from misuse, unauthorised access, disclosure, alteration, destruction or loss. We have a framework of policies, procedures and training/awareness in place covering data protection, confidentiality and security. As necessary, we will take additional precautions regarding the security of particularly sensitive data categories of data deemed as sensitive under applicable data protection laws.
While we strive to secure your personal information, we cannot warrant or guarantee that this information will be protected under all circumstances, including those beyond our reasonable control.
Data retention
We will not retain personal information for longer than is necessary for the purposes for which it was collected, except where retention is necessary for compliance with a legal obligation or for the establishment, exercise or defence of legal claims. We have developed an internal data retention policy, which is guided by the applicable laws.
Access, objection to processing, rectification and data erasure
Should you require to communicate to us concerning access of your data, object to processing, request for rectification or erasure, kindly contact us through the email ; Hr@dpiholdings.com .
Request by employees can be communicated through the Human Resource department or in writing through the same email address mentioned above.
Monitoring and enforcing this policy
We will conduct periodic internal compliance audits and assessments of our relevant privacy practices to verify adherence to this privacy policy.
Policy revision
Our contacts
Digital Packaging Innovations Holdings Limited
P.O. Box 2042 – 00232
Ruiru Kamiti Road,
Ruiru
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